Paubox Email Suite: Getting started
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      3. Paubox Email Suite: Getting started

      Outbound Security setup for Google Workspace

      Overview 

      What you’ll need:

      1. Trial subscription with Paubox (don't have one? sign up here!)
      2. A Google Workspace account (Business or Enterprise plans)
      3. Google Workspace: Admin access to your organization's Google Admin Console (admin.google.com)
      4. Domain: Admin access to your organization's domain host (for ex. GoDaddy or Cloudflare)
      5. The outbound gateway value - provided by Paubox during setup

      Note: Make sure you can log into Google Admin Console & domain host as an admin before proceeding. If you don’t have login credentials or permissions, reach out to who set up your Google Workspace account and/or website.

      What you’ll do:

      1. Domain: Update the records in your Domain Host
      2. Google Workspace: Adjust Gmail settings in your Google Admin Console
      3. Paubox dashboard: List the email addresses for secure sending, and upload your organization's logo
      4. Test: Send a test email & see it in your Paubox dashboard

      Questions? Stuck? We’re here for you!  support@paubox.com

      Step-by-step guide

      Part I: Your domain - update your records  

      1. Log in to your domain host
      2. Click on the Control Panel (may also be called DNS Zone Editor, or just DNS)
      3. If you see a record of type TXT with a value similar to: v=spf1 include:_spf.google.com -all
        • Edit the record and insert "include:_spf.paubox.com" just before the -all; for example:
          v=spf1 include:_spf.google.com include:_spf.paubox.com -all
        • Note: there may be other "includes" or IP numbers in the record, that is fine, just insert the "include:_spf.paubox.com" right before the -all
        • Click Save
      4. If you do not see a record of type TXT that starts with v=spf1, create a new one: 
        • In the Records section, click Add (may also be called Add Record)
        • For Type, enter TXT
        • In the Host field, type: @  (if it does not accept the @ symbol, enter your domain)
        • In the TXT value or Text field, type this line:

                       v=spf1 include:_spf.google.com include:_spf.paubox.com -all

        • Leave the default value in the TTL field
        • Click Save

      Part II: Google Workspace - adjust Gmail settings                                                              

      1. Go to your Google Admin Console               
      2. Click the Apps icon (9 dots, left side)                                                 
      3. Select Google Workspace, and then Gmail 
      4. On the next screen (Settings for Gmail), scroll down and click Routing >>
      5. Find the Outbound gateway field and enter the value provided by Paubox
      6. After adding the gateway value, click the SAVE button

      Part III: Paubox dashboard - enter email addresses; upload logo

      1. Navigate to the Paubox dashboard (https://www.paubox.com & "Sign In")
      2. Log in with your email address and password (not sure? click "Forgot your password?")
      3. Click on "Encrypted Senders" and "Add Single Sender" to enter every email address that should be sending securely via Paubox if not already listed (at your limit? email support@paubox.com)
      4. Click on "Overview" and under "Domain Settings" upload your organization's logo

      Part IV: Test email

      Sending a test email

      1. Log in to your email (Gmail) account
      2. Compose a new email to: paubox15@gmail.com with the subject: Test
      3. Enter anything you like in the message body, and click Send
      4. Congratulations! You have sent your first secure email via Paubox!

       Verifying a test email

      1. Navigate to the Paubox dashboard
      2. Log in with your email address and password (not sure? click "Forgot your password?")
      3. Under Outbound Security, click on Statistics 

                        Verify green bar graph shows outbound email count passing through our servers

          4. Under Outbound Security, click on Mail Log

                       Verify that your test email to paubox15@gmail.com appears in the log

       

      In addition, check your email inbox for replies to the emails you send - and note the security footer that appears on the bottom of your messages, confirming they were sent securely via Paubox. 

      Note: internal emails (sent to people in your organization) are secure, but will not have the security footer at the bottom.